FAQ

Here you can find answers to the most common questions. Please only write us an E-Mail if your question is not answered here.

With the exception of the group workshops, all cultural events are open to everyone without any registrations or entrance fees. Links for registration can be found here.

People studying in Germany  at universities of any kind are eligible to participate for this conference, regardless of age. This includes everyone with a student status, also PhD students.

All events during the week are open for everyone from TU Ilmenau and other German universities, but we will only provide accommodation and food for participants of the group work from 4th June to 7th June. For any other day participants have to take care of accommodation themselves.

You can register as a participant by registering via the registration form on this website. 
If you are a student of TU Ilmenau, you participate from 4th June till 13th June 2026.
And if you are participating as a student from the other German universities, then you can participate from 4th June to 7th June 2026. Students from other German universities are welcome to participate in other events as well, however they will be responsible for their own accommodation and meal arrangements.

Participants who are not from Ilmenau, will be accommodated in the youth hostel and Schülerfreizeitzentrum in Ilmenau. Please note that the accommodations and meals will only be provided from 4th June to 7th June 2026.

You’ll get 3 meals (breakfast, lunch and dinner) per day free of charge, as well as some snacks during the group work. They are provided by us, our Mensa/Cafeteria or the student clubs.

You can easily navigate your way to Ilmenau using the Deutsche Bahn application. The most common way to reach Erfurt is via the transport method of your choice (ICE, Regional trains etc,) and then use the regional train from Erfurt to Ilmenau. Trains to Ilmenau regularly leave Erfurt and vice versa.

You will hear back from us within 1-2 week(s) after your application for the confirmation. Please contact us ASAP if you are unable to participate so that we can make this spot available for someone else.

There is a deposit that all participants will have to submit, which will be returned on the last day of the conference, Sunday 7th June.
The details are as follow:
  • 30 Euro deposit for students outside of Ilmenau (who are relying on accommodation and meals from us)
  • 10 Euro deposit for students of TU Ilmenau (who have their own arrangements for accommodation and meals)
There is no participation fee, the accommodation and meals will be free too. 
You will have to only pay if you decide to party in the student clubs and other personal expenses.
 
Important Note: Please note that the deposit will not be returned if you are unable to attend all group workshops. Any exceptional cases will be dealt on a case by case basis. If you can’t attend in case of sickness or other reasons, you will get back the deposit as well after showing the proof. 

Yes, to receive a certificate at the end of the conference and to get your deposit back, you must attend all group workshops in-person.

You can plan your arrival to Ilmenau on 4th June 2026 between 14:00 – 17:00.  The time frame is arranged as such, because the opening of the conference is planned to start at 17:00.

Every person who would like to participate has to register on their own. Unfortunately, due to limited capacity and resources, we are unable to accommodate guests who are not registered participants of the conference. Guests will have to organise their own accommodation and meals.

You can find it here.

The arrival and info point during the conference will be placed in the Ernst-Abbe-Zentrum (EAZ). You can recognise the building by the large magnifying glass in front of it. The location details will be sent to you once you are selected for the program. In case of changes we will inform you.

That depends on what you would like to buy. Accommodation, meals and festival events are free of charge for you, but you might want to buy some souvenirs or beer, juice and coffee at the city festival while hanging out with friends. So, bring along some cash and keep in mind that some things at the city festival would be much expensive than usual.

Unfortunately, it is not possible for us to give any financial support for your travel expenses. We are only a student organisation that tries to do its best in organising this conference. Thus, we depend on public funding from the German State and from private sponsors and foundations. It is hard work to get all the money to realise the conference. 
 

 The final selection of your working group will be made after your arrival in Ilmenau at the check-in, where you will register for the working group you will participate in. We will try to give you your first choice, but due to capacity reasons it is possible that we can only offer you your second or third choice topic.

 Ilmenau is a small town (approx. 26,000 inhabitants), so most of the destinations can be easily reached on foot. Furthermore, most events will take place on campus of the TU Ilmenau. There are also various bus connections which you can easily navigate using the DB app.

We recommend bringing comfortable clothing, toiletries, any necessary medications, a reusable water bottle, and any materials you may need for your group work sessions. Additionally, don’t forget to bring your student ID for travel.

There is no formal dress code for the conference sessions, but please dress comfortably.

While the main focus of the ICW is the conference itself, there may be some free time during the evenings or between sessions for you to explore the town of Ilmenau and its surroundings.

Yes, we recommend registering as early as possible to secure your spot and ensure smooth logistics. The deadline for registration will be 04.04.2026. Late registrations may be accepted depending on availability, but we cannot guarantee accommodation or participation in group activities for late registrants.

Yes, there will be various social events and networking opportunities throughout the conference, including get to know sessions, cultural events, and informal gatherings. These events are designed to foster connections and friendships among participants from different universities and backgrounds.

Yes, upon completion of the conference, participants who have attended all their respective workshops will receive a certificate of participation. This certificate can be a valuable addition to your academic or professional portfolio, showcasing your engagement and involvement in an intercultural event.

If you require further assistance, please feel free to reach out to us at info@iswi.org.